With COMPASS’ initial implementation set to go live August 7th, and subsequent releases following shortly thereafter, training will be of paramount importance to the project and the University of Florida community.
The COMPASS Training Team, comprised of skilled and experienced staff from UF Training and Organizational Development, is working diligently to ensure all COMPASS constituents are thoroughly trained and prepared for new and improved processes headed campus’ way. Training methods will vary through each milestone and release of COMPASS project. For some releases, a simple instruction guide is all that is needed. Other releases include instructor-led courses, online courses or hands-on training in computer labs.
You may be wondering: Do I need training? When will I be trained? What will my training look like? Who will be training me? Let’s answer those questions!
For the more visually inclined, we’ve made a chart detailing the types and durations of training needed for each release. And we’ve also answered those questions in more detail below, with helpful links and contact information included.
Do I need training?
Individuals who will require training for COMPASS Release 1 include core-office staff in the Office of Admissions and Office of the University Registrar, as well as those who update and/or maintain citizenship, visa and ethnicity registry data. If you have not been informed of the need to train for Release 1, you do not need to be concerned with training at this time.
Regarding future releases, since some of the changes, upgrades and improvements being implemented by the project are more than a year away, please continue to check the COMPASS Training Page for the most current training schedule. Additionally, the COMPASS Timeline lists functionality being impacted by the project. If your job function involves those listed processes, you will likely require training during one or more of the scheduled releases.
Reminder: COMPASS will inform core-office staff of any need for training personally. The non-core-office UF community can stay abreast of any training needs in a variety of methods, including contacting workgroup team members individually:
Release 1-impacted core-office staff in the Office of Admissions and the Office of the University Registrar, as well as those who update and/or maintain citizenship, visa and ethnicity registry data, are being personally trained by the appropriate COMPASS team.
At this time, neither training nor notification of the need for training have begun for subsequent implementations or releases.
In general, if training is required later this fall and beyond, it will be made available roughly a month before new processes are released. Moving forward, training resources such as online courses, instructor-led courses, online toolkits and hands-on group training will be offered as needed prior to releases later this year and in a Student Information System toolkit that will added to the existing HR toolkits. For additional training-related questions, contact firstname.lastname@example.org.
There are a number of different types of trainings available, depending on the nature of the subject requiring training.
The COMPASS Training Team is comprised of UF Training and Organizational Development staff members. However, some training, including that for core-office users, will be conducted by COMPASS team members or core-office staff. Director and Assistant Director of Training and Organizational Development Bob Parks and Scott Blades, respectively, are providing oversight and direction for the Training Team’s involvement in COMPASS, while Shay Potts, Ronda Mitchell, Holly Sprinkle and Sarah Hanson are responsible for the creation of training materials for the project.