COMPASS in Progress

COMPASS in Progress

Much of the work reported in our March story on COMPASS in Progress is continuing as teams intensify their efforts to develop, test and implement new systems and procedures and define roles with accompanying guides and training. Some services have already been made available to the University of Florida community, with others on track to go-live beginning with the first major release Aug. 7, 2017. Highlights on work of particular interest to the university community this month include: 

  • Admissions: Much of the focus of the first release Aug. 7, 2017, is on rolling out new services and systems for campus admissions professionals, and the team has been working hard to finalize the details and prepare core offices for the transition. A customized Constituent Relationship Management (CRM) system based on Salesforce software will be included in the new functionality, and will provide a “360 degree” record of applicants and their interactions with UF. Training is not expected to be needed outside Admissions units.
  • ONE.UF: This major student information portal will be updated this summer with a new public splash page and updated workspace layout and menu. The navigation changes are expected to be obvious and intuitive for users.
  • Website and roadshow resources: The COMPASS website is being rebranded and reorganized to serve as a campus resource for information and support as we move forward, and is expected to replace the current site by mid-May. (The URL will remain https://compass.ufl.edu.) The site will include a request form for topical, area and/or experiential “roadshows” for those wishing to learn more about COMPASS and its elements. The team encourages you to continue to email them your feedback and suggestions to help ensure all members of the campus community are informed, engaged and prepared for new systems and methodologies.
  • Reporting and Analytics: Faculty and staff across campus have been taking advantage of the beta version of the new reporting toolset, “Enterprise Analytics,” and using their own data to easily analyze information and create visually exciting reports and dashboards. Learn more
  • Training: Training resources, including guides, online toolkits, and group and/or online courses, will be offered as needed prior to each release (see schedule below) in a Student Information System toolkit that will eventually reside alongside HR and Financials toolkits as well as in a Student Information Section.We will notify you in this newsletter and on the COMPASS website as resources become available. Instruction guides and small group training sessions for Release 1 are expected to become available in early July 2017.

Release Schedule:

Release Functionality Go-Live Date
1 Academic Structure, Biographical/Demographic Data, Prospecting and Recruiting (College of Engineering), Application for Admissions Aug. 7, 2017
2 Schedule of Courses, Transfer Credit Evaluation, Course Catalog, ISIR Loads Nov. 6, 2017
3 Student Program Plan, ISIR Processing Jan. 16, 2018
4 Degree Audit, Academic Advising, Award Aid March 5, 2018
5 Registration, Enrollment Verification March 26, 2018
6 Tuition Calculation, Student Billing, Admissions Processing Aug. 6, 2018
7 Grades, Transcripts, Aid Disbursement, Graduation Aug. 20, 2018