COMPASS in Progress

COMPASS in Progress

COMPASS team members continue to update and refine processes and offer new functionality for University of Florida faculty, staff and students. Highlights include:

  • Grading: Online training for the new grades submission and approval access is now available for staff who assign grades and issue end of term grades. The system went live Sept. 24th, with the first grading period for the Colleges of Medicine, Pharmacy, Business, and CALS, and will be iteratively updated and improved, with emphasis on enhancing faculty processes, over the next 12-18 months. The HR Grades Toolkit and COMPASS website (http://compass.ufl.edu) offer information, training, resources and support, including a video, “Review of Grades Submission Process,” in COMPASS > Communications & Support > Multimedia, under Student Records.
  • Student-Facing Degree Audit: A new ONE.UF-style audit launched Oct. 8th for undergraduate students. (Continuing undergraduate students can view their mainframe-style audit for comparison with the new audit.) Format changes from the old audit include a different order and organization of requirements. Information on the changes, including a walkthrough video and a form to report issues, is available via ONE.UF and our website at https://compass.ufl.edu/degreeaudit/.
  • Degree Certification: A Degree Certification toolkit is live at https://learn-and-grow.hr.ufl.edu/toolkits-resource-center/student-information-systems/degree-certification/. Preliminary degree certification has been completed in conjunction with appropriate staff on campus, paralleling the new system with the mainframe for comparison purposes.
  • Dashboard for Academic Advisors: The Enterprise Analytics Team has developed a dashboard for UF’s academic advisors to allow them to easily access and track group and individual student information and reports. COMPASS gave the academic advising community early access to this powerful new dashboard Oct 22nd, prior to spring registration, and it will continue to be refined and developed moving forward. To navigate to this and other reporting dashboards: log in to http://my.ufl.edu; access the Navigation Bar (“hamburger” symbol) ->; Main Menu ->; Enterprise Analytics ->; Access Enterprise Analytics. Sign in to myUFL Enterprise Analytics, select: Team Content ->; Student Information ->; Academic Advising. Within the Academic Advising folder, a list of reports are available, including the new Student Quick View Dashboard. The Student Quick View dashboard can also be accessed by advisors within Enterprise Analytics via the Advisor Quick Links menu option, and will be accessible in commonly used sections within the Student Information System such as the Student Services Center. Read more. Email questions and concerns to student-reporting-services@ufl.edu.
  • Data: We remind you that student information has moved off the mainframe, and data consumers should have moved to Enterprise Reporting, the Data Lake, or ESODBC. If you still want DB2 data, that information is backported in ESODBC to continue functioning short-term. If personnel, applications or systems in your college or unit use, view or consume data (such as enrollment information, student financial information, student academic career information, admissions, grades, etc.), and you have not tested your ability to do business using one of these methods, contact James Martinez (martja@ufl.edu) as soon as possible. In addition, we are moving person data off the mainframe through the Master Data Management project. We hope to have new feeds available and tested by the end of 2018, with plans to decommission the mainframe in the spring of 2019. If you are unsure whether you consume this type of data, or if anything is unclear, contact Greg McEachern (gmc1@ufl.edu) or Matthew McCarville (mmccarville@ufl.edu) to ensure you will be able to access it after the end of the year. Understanding if and how you and your unit use this data may be mission critical to your business processes, and it is important to be prepared. Potential examples could include:
    • Your unit uses the Lenel OnGuard access control and electronic security system for building access
    • You manage a third party or homegrown application that imports “person” information, such as name, GatorLink ID, and email address
    • Documentation and details are online at data.ufl.edu, and we encourage you to attend Data Federation meetings, either in person or via Zoom. (Contact James Martinez at martja@ufl.edu to be added to the meeting invitation.) You can also sign up for one or more of the following three distinct data listservs focusing on answering questions and fostering cooperation in the data community:
    • PERSON-DATA-WAREHOUSE-L@lists.ufl.edu - Distribution List for Person Data in ES Data Warehouse
    • STUDENT-DATA-WAREHOUSE-L@lists.ufl.edu - Distribution List for SIS Data in ES Data Warehouse
    • UF-DATA-LAKE-INFO-L@lists.ufl.edu - Distribution List for UFIT Data Lake Communications
    • To be added to the listservs, send a separate email to each with a single address in the body of the email toLISTSERV@LISTS.UFL.EDU as follows:
      • To: LISTSERV@lists.ufl.edu
      • From: <exchange address>@ufl.edu
      • Subject: <blank>
      • Body: SUB PERSON-DATA-WAREHOUSE-L FirstName LastName
    • After sending your request, you will receive a confirmation email
  • Resources and Support: Search bars in myUFL and ONE.UF offer a quick way to find the functionality you need, particularly since navigation has shifted in some areas. Supporting materials, including training information and links, and contact information are available on the COMPASS website, with audience-oriented navigation paths off the home page.