New Course Scheduling Platforms Coming This June

The University of Florida Office of the University Registrar (OUR) will release two new platforms for UF departmental staff to develop their schedules when the Spring 2020 Term Course Development process begins in June 2019: 

  • Course Scheduling offerings will be entered in Campus Solutions, allowing departments to offer and adjust their schedule offerings, and update enrollment caps, instructors, set department controls, etc.
  • Academic Classroom Scheduling will occur in a new system, Ad Astra, allowing the OUR to schedule classrooms centrally and optimize UF’s use of classrooms. Departments will be able to set their preferences for room allocations, change a particular room for a given course, find a room for a section, and add a room for a newly created section. Appropriate security is incorporated into the system to support scheduling of “college-owned” rooms.

Training for Campus Solutions Course Scheduling is available now via a Course & Room Scheduling Toolkit. Training for Ad Astra will be available prior to the department go-live date in June.  Additional information will be communicated to departmental users directly and via the Room Scheduling Listserv and emails from the OUR and Human Resource Services.  For more information, contact the OUR at compassquestions@registrar.ufl.edu.

The new platforms are part of UF’s continuing implementation of a project designed to upgrade and integrate room and event scheduling. Many services in the future are expected to be available via use of EMS scheduling software, which currently provides event and resource scheduling services for the Levin College of Law, Warrington College of Business Administration, six health-related colleges within the Health Science Center, O’Connell Center, Reitz Union, University Athletic Association and University of Florida Foundation. It is anticipated that EMS will one day become an enterprise application and provide a single unified view of all classes being offered for credit hours in addition to optimizing the use of campus facilities.