COMPASS in Progress

COMPASS in Progress

The first major release of functionality for COMPASS is just over a month away, and will bring with it new processes and abilities in the areas of admissions, student records and maintenance of registry data. Details on the Aug. 7, 2017, event are available in our June Release 1 story, while this article offers a brief overview of what our teams and staff from across the University of Florida have been working on and what changes have been made to the evolving release schedule. We remind you that the COMPASS website offers detailed information on the project and its elements, as well as previous reports and articles in the News and Profiles section. To ensure you always receive the most recent information, email us to subscribe to COMPASS Update. You can also request a personalized presentation for your college, unit or area via our Presentation Request Form.  COMPASS highlights this month include:

  • Admissions: The Aug. 7th rollout will offer UF Admissions professionals a customized Constituent Relationship Management (CRM) system based on Salesforce software that will provide a “360 degree” record of applicants and their interactions with UF. The COMPASS Admissions Team has been engaged in developing, refining and testing the system and processes as it continues to train core office users personally and in small groups on changes and improvements in admissions applications. If you have not been informed of the need to train, you do not need to be concerned about Release 1 impacts, since they will be a relatively minor, “under the covers” changes and invisible to most users. Subsequent releases in late 2017 and 2018 may impact graduate and undergraduate coordinators and staff, and students (graduate, undergraduate, re-admits, professional, post baccalaureate, certificate, MBA, UF Online) and transfer applicants.
  • ONE.UF: On June 10th, the ONE.UF Team rolled out a new public landing page with information about the portal’s current and upcoming features, a revamped search engine to enable users to quickly navigate to self-service tasks, and cleaner, updated student and staff workspaces oriented toward their specific needs and roles. Students can use their mobile devices to register for classes, check final grades, and view degree audits. Read More. This major information portal continues to evolve as a self-service mechanism for the university community, with functionality being rolled out as it is developed.
  • Release Schedule Changes: As you will note in the release schedule below, there have been several shifts in the timing for functionality releases, including the schedule of classes moving to Release 4 (March 5, 2018) and Master Data Management (personal data) to Release 7 (Aug. 20, 2018). This will allow for a softer launch and give users a longer time to become accustomed to working in new systems.
  • Reporting and Analytics: We remind you of the opportunity to use your own data in a trial run of the new reporting toolset, “Enterprise Analytics.”  The new software allows you to quickly and easily analyze information and create visually exciting reports and dashboards. New training videos are available for Enterprise Analytics users with the appropriate roles assigned.  Learn more
  • Testing: Following the completion of Release 1 Functional Unit Testing (FUT), which tested the configuration of Campus Solutions and UF-specific customizations, Admissions and Campus Community and Student Records Teams moved on to Systems Integration Testing (SIT), marking the start of the formal testing period for end-to-end business process functionality. The first SIT cycle was completed earlier this month with great success, any necessary corrections were made and systems were confirmed to be in great shape to continue to the second SIT cycle, which is scheduled to end in late June and lead into a two-week user integrations testing (UIT) period in July. UIT will allow Admissions and Registrar employees using the systems to ensure they will be able to perform their jobs accurately and completely after the go-live. Testing will continue throughout the release cycle with the overall goal of ensuring excellence in performance, accessibility, and security across COMPASS projects such as the Student Information System (SIS). Read more
  • Training:  Please be aware that there is no training needed for Release 1 with the exception of that required for core office staff, who have already been informed and are in the process of being personally trained by the appropriate COMPASS team. Moving forward, training resources, including guides, online toolkits, and group and/or online courses, will be offered as needed prior to releases late this year and in 2018 (see schedule below) in a Student Information System toolkit that will eventually reside alongside HR and Financials toolkits as well as in a Student Information Section. We will notify you in this newsletter and on the COMPASS website as resources become available.

Release

Functionality

Go-Live Date

1

Graduate/Professional Supplemental/UF Online Application, Academic Structure, Biographical/Demographic Data, Constituent Relationship Management (CRM) Phase 2 Prospecting and Recruiting College of Engineering Pilot

Aug. 7, 2017

2

 Course Catalog, Institutional Student Information Record (ISIR) Loads, Transfer Credit Evaluation

Nov. 6, 2017

3

ISIR Processing, Student Program Plan (Major/Minor), Service Indicators (Holds)

Jan. 16, 2018

4

Degree Audit, Registration Prep, Award Aid, Schedule of Classes (will not impact Summer or Fall 2018 change requests)

March 5, 2018

5

Registration, Enrollment Verification

March 26, 2018

6

Tuition Calculation, Student Billing, Admissions Processing

Aug. 6, 2018

7

Grades, Transcripts, Aid Disbursement, Graduation, Master Data Management (personal data)

Aug. 20, 2018