Student Data Governance

What is Data Governance?

Simply put, Data Governance is the effective management of information assets. The University of Florida maintains a number of administrative systems, authoring and modifying information to accomplish its mission. Data governance is a quality control discipline for assessing, managing, using, improving, monitoring, maintaining, and protecting organizational data / information. A sound data governance program includes a governing body or council(s), a defined set of procedures, and a plan to execute those procedures. Student Data Governance focuses on the administrative systems and functional areas that utilize student data.

What are common Data Governance roles?

  • Data Trustee: The person accountable for appropriate use and protection of sets of university data, regardless of the system where that data is stored or if it has been modified / blended. Typically, a UF executive or vice president who has planning and policy making responsibilities for data in their operational area, system-wide. Functions of the role may be delegated, but the Trustee maintains accountability.
  • Data Steward: Typically a core office member, responsible for day-to-day functions, adding / editing relevant data, responsible for data quality assurance. Person should be familiar with business function and processes.
  • Data Custodian: The person charged, under the authorization of the Data Trustee, with operational management of confidentiality, integrity, availability and privacy controls for a set of enterprise data. This is typically someone in an Information Technology role and can be local or enterprise based, often someone that is also designated as an Information Security Manager (ISM).
  • Data User/Recipient: The person(s), under direction of their unit VP or Dean, requesting data from the Trustee, who will make use of the transferred data.

What are the goals of Student Data Governance?

  • Promote a unified understanding among stakeholders of data definitions and visibility to how student data flows through systems.
  • Present a unified message to customers regarding said definitions.
  • Facilitate the population of new systems with the highest quality data possible.
  • Establish guidelines regarding student data standards, availability, uses, and defining the value of data to the organization.
  • Provide for a central point of contact for compliance events.