Data Governance

What is Data Governance?

Data Governance is part of an effort to improve our ability to create, provide access to, and preserve useful data about the university. We are looking at administrative data, the many bits of information about students, academic programs, and the faculty that are core strengths of the University of Florida. Sometimes key pieces of information are missing or inconsistent from one source to the next. That raises questions and makes it hard to merge information. UF’s newly formed Data Governance Council (DGC) is chaired by Provost Joe Glover and co-chaired by Assistant Provost/IPR Director Cathy Lebo. The DGC includes university officers and their delegates who have oversight responsibility for specific data domains. Members of the council will manage data definitions, trace sources of information, and review access policies, to improve the quality of data available for planning and decision support.

Data Governance Overview [January 2018]

What are common Data Governance roles?

  • Data Trustee: The person accountable for appropriate use and protection of sets of university data, regardless of the system where that data is stored or if it has been modified / blended. Typically, a UF executive or vice president who has planning and policy making responsibilities for data in their operational area, system-wide. Functions of the role may be delegated, but the Trustee maintains accountability.
  • Data Steward: Typically a core office member, responsible for day-to-day functions, adding / editing relevant data, responsible for data quality assurance. Person should be familiar with business function and processes.
  • Data Custodian: The person charged, under the authorization of the Data Trustee, with operational management of confidentiality, integrity, availability and privacy controls for a set of enterprise data. This is typically someone in an Information Technology role and can be local or enterprise based, often someone that is also designated as an Information Security Manager (ISM).
  • Data User/Recipient: The person(s), under direction of their unit VP or Dean, requesting data from the Trustee, who will make use of the transferred data.

What are the goals of Student Data Governance?

  • Promote a unified understanding among stakeholders of data definitions and visibility to how student data flows through systems.
  • Present a unified message to customers regarding said definitions.
  • Facilitate the population of new systems with the highest quality data possible.
  • Establish guidelines regarding student data standards, availability, uses, and defining the value of data to the organization.
  • Provide for a central point of contact for compliance events.